Services

Asset Registers

Stop guessing what you own. We verify assets on site, reconcile your register against finance, and give you records auditors and insurers actually trust.

Most organisations discover their asset register is wrong only when it hurts — during an audit, an insurance claim, or a board review of capital spend. Items are missing, duplicated, in the wrong location, or still on the books long after disposal.

That gap between the register and reality creates real risk: under-insurance, failed audits, wasted maintenance spend, and planning decisions built on bad data.

The problem

When your register is wrong, everything downstream breaks

Finance, facilities, and operations often work from different versions of the truth. These are the failures we see most often.

  • Audit findings you cannot explain away

    Auditors compare your fixed asset ledger to what exists on site. Variances trigger write-offs, restatements, and months of follow-up work your team was not resourced for.

  • Insurance cover that does not match reality

    Undeclared assets leave you exposed. Assets still listed after disposal inflate premiums. When a claim lands, missing or inaccurate records delay or deny payouts.

  • No single owner for register quality

    Finance maintains the ledger. Facilities know what moved. IT tracks equipment separately. Without field verification, nobody reconciles the full picture.

  • Registers built once and never updated

    Acquisitions, relocations, disposals, and restructures happen constantly. Spreadsheets and legacy systems fall behind until the data is too unreliable to use.

Our approach

Field-verified registers reconciled to your finance systems

We do not just update a spreadsheet — we walk your sites, tag and photograph assets, and reconcile findings against your ERP or finance records.

Asset Counts starts with what is physically on your sites. Our team identifies assets in the field, applies consistent tagging standards, captures descriptions, locations, serial numbers, and photos, then matches each item to your finance and operations records.

Where variances exist — ghost assets, missing items, wrong locations, duplicate entries — we document them clearly with exception reporting your finance team can action immediately.

You receive register data in formats ready for your systems, plus evidence packs that support audit, insurance, and internal governance. Whether we build from scratch or verify an existing register, the outcome is one reconciled source of truth.

What you receive

  • On-site asset identification, tagging, and verification
  • Reconciliation against finance, ERP, and operations records
  • Asset descriptions, locations, categories, and serial numbers
  • Photographic evidence for key and high-value assets
  • Exception and variance reports with recommended actions
  • Register exports ready for import into your asset systems

What changes for your team

Audit-ready fixed asset records

Documented field verification and reconciliation reports that stand up to external audit scrutiny.

Insurance declarations you can defend

Accurate asset schedules aligned to what exists on site — reducing gaps and premium leakage.

One register the whole organisation trusts

Finance, facilities, and leadership working from the same verified data instead of conflicting lists.

Our approach

How we work with you

Every register engagement is scoped to your sites, systems, and timeline — whether you need a full build or a targeted reconciliation pass.

Scope your requirements

We review your sites, registers, inspection needs, and objectives to define scope, standards, and timelines.

Inspect & capture on site

Our teams assess, verify, map, and document assets and property elements with consistent standards at every location.

Deliver clear reports

You receive registers, inspection reports, valuations, and compliance documentation ready for insurers, committees, and leadership.

Fix the register before the next audit or renewal

Tell us about your sites and systems — we will scope a verification program that fits.

Start an enquiry

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